MONTHLY MEETING, THURSDAY, SEPTEMBER 18, 2008 5:30PM
Attending
today's meeting were Commissioner Steve Pederson, Norma Brady, Bud Larsen,
Margaret Guariz, David Hopkins, Dawn Gogel, Eric Cisney, Wanda Larsen
and special guest Jack Flannick of Puget Sound Energy
"Intolight".
Jack
Flannick from Puget Sound Energy "Intolight", reviewed options, procedures, costs,
services tendered, as regards upgrading lighting for the Port launch parking
area, etc. He has previously worked with David Hopkins of The Anchors in
setting up the lower level and current code lighting they will be using . PSE works directly with DOT to be sure
all bases are covered on both the local and state levels. Each
light is accounted for on a standard 42,000 hours of light at 150 watts, for a
resulting cost of approximately $12 to $13 per month. Service is
guaranteed on an on call basis for service within 72 hours. Every 5
years all of the ballasts need to be replaced.
Their
services and materials are at the prevailing rate on unit pricing.
The cost of each pole would be $3,000.00 for the fixture itself, installation,
etc. That price would not include trenching. What
needs to be done is identify what the Port wants done along with a site prep and drawings. This would
include number of poles needed, locations,
trench sites, etc. Pricing for the project would be
submitted for approval and billing would take
place following installation. Once a plan is approved it could be
completed in 90 days and would include removal of poles already in place.
PSE
owns and maintains the installation. Their fee for financing
a 15 year contract is at 11%. Mr. Flannick
would be available for additional questions at anytime. Thanks to
David Hopkins for contacting PSE and putting together the information needed
for this project. David will work directly with Mr. Flannick to determine the actual number of poles needed to
provide regulation approved lighting for the parking lot. Flannick described the requirements as being a higher level
of illumination that is pointed downward, rather than up with additional safety
requirements to meet code.
The
Advisory Committee requests that the parking lot lighting issue be listed as an
agenda item for the next meeting of the Port of Manchester, on October 13th,
6:00PM at the Manchester Library (ACTION #1).
We
discussed two parking space lines that have been painted out on The Anchors
property. It was not done by The Anchors and was not done by the
David
asked for a decision on replacing the curbing that was removed during the
building of the storm water swale. This group has already
looked at the area and it appears that replacing the extruded curbing to include rebar is essential.
This would involve a 160' extruded curbing at a cost of $920.00.
Steve
and David to submit a proposal to the Commissioners at the next Port meeting on
scheduled for
10-13-08. (ACTION #2).
The
bollards and rope railing to be used in the library/port parking lot was
discussed. Dan Fallstrom is looking in to the
purchase of used poles that would meet utility grade standards. PSE
may also be a source of poles, David to check on this. The cost of
poles for bollards and rope for the parking lot as compared to the cost of
metal or concrete poles is a considerable savings.
Timing
is of the essence as regards both lighting and parking lot railings. We
previously discussed the possibility of a long term minimal cost property lease
between The Anchors and the Port of Manchester to include the Homeowners
Association of The Anchors assuming the cost for water control, electricity,
land scaping, etc., for the swale area, garden
areas, etc. between The Anchors and the library parking lot . The
Advisory Committee is supportive of this concept
and requests inclusion of the request for the 10-13-08 Port
meeting. (ACTION #3).
Pictures
of the proposed sign for Colchester/Mile Hill were discussed. Art Dalton
of Dalton Signs has provided a very attractive sign. Joan Winslow of the Committee Chair for this project.
It was mentioned that the sign states only generic listings and that using
"DINING" and "FOOD & BEVERAGE" was redundant. It
was suggested that dining be removed and "GROCERY" be
added. The Anchors expects to have it's
grocery open by the end of the year. The recommendation of
the Advisory Committee is to persue the permit for
the sign immediately. Cost of the sign is expected to be around
$3,000.00. It was felt that the
Norma
Brady and Eric Cisney reported new information on
restoration of the boat launch area slope that is located between the North and
South piers. Ray Pardo has
submitted an excellent drawing that would
feature a walkway to the beach next to the North pier for kayak users, seating
areas, plantings, etc. Paul Gilligan and committee have looked in to the
cost of ecology blocks with finished surfaces and traffic areas for
walking. We are aware that a request could be submitted before
October 15th to the Downtown Rotary Club, to sponsor such a
project. The feeling being it is up to the Port to make the request
if funds are to be generated for such a project. (ACTION #5).
Steve
brought the group up to date on the status of the 3 grants that the
SPECIAL
REQUEST: The Community needs to write personal or
business letters of support on their own letterhead (or type in
information). The letters to express Community support for what the
We
requests group mailing requests from the Friends of The Library, The Manchester
Community Council, The Manchester Community Assn., The MCP&PSG, and all
interested parties. The timing is essential to the success of the
final grant proposal on 10-08-08. Simply mention projects the Port has
become actively involved with, mention the recent 4 successful Port of
Comments
from Port users relating to the public restroom were reviewed.
Numerous visitors for the 9-13-08 survey were very verbal about the unsanitary
and offensive odor when using the restroom. In addition the toilet
was badly plugged causing even more problems. Eric Cisney and Steve Pederson were the hero guys that Saturday, they found the plunger and after about 20 minutes
were able to get water moving through the system again. The Advisory
Committee recommends consideration be given to closing
the restroom for repairs for the winter months when there is not as much
activity. Eric, Bud and Steve will clean out the small storage room as
soon as possible. Bud to get a key for Steve ASAP.
It is recommended a porta-potty be installed for the
winter months, with once a week service for a 4 month period. Prior to
determining how to improve the flush system, it is necessary to have a
professional door person come in and repair the metal door FRAME for the
entryway. The hinges are fine, the frame is not, and the door
cannot close properly. Then when someone pulls it shut for privacy they
are in danger of being locked in.
It
was also suggested that a look be taken at the frequency of dumpster service,
reducing it to once a week service on Tuesdays. In the meantime
consideration must be given to increasing the number of cleanups on the
restroom. Perhaps once a week emptying of the outdoor garbage
containers on Tuesday could also be
considered. (ACTION #6).
Off
season services, etc. need some hard questions when the budget for 2009 is evaluated.
There
will be no meeting of the Committee during the month of December.
ANNOUNCEMENT:
In January 2009, the Advisory Committee
will hold a special planning session on a Saturday (date to be announced) 9AM
to Noon at the Manchester Library. The meeting is for the purpose
of a free for all discussion of what the Committee can do for the Port in 2009,
as well as what the Port wants to do in 2009.
The
noxious weed problem near the tide line at the boat launch has been attended
to. Japanese Knotweed is a difficult one to eliminate, so it will take
awhile. The leaves are already turning brown since the inoculation
and they will receive another treatment soon.
Wanda
Larsen